photo And Video Submission Guideline

The guidelines below are for the submission of profile photos as requested. Executive committee members who have not submitted their photos should use the linked button to our upload form. Invited event speakers at forthcoming events may also use the button below to upload their photos. Please submit your photos with abstracts using a dedicated abstracts submission form (link shown below). We realise your time is essential; we have made our photo request instructions as simple as possible. The whole process should take no more than a couple of minutes to sort out for submission.

Photo Taking Guide

A full body shot from the knee up facing the camera is required (your shoulders should not be angled for the picture). Our web designer will process submitted photos to remove backgrounds and create the appropriate size needed for our website. A clear background is recommended (white is optimal) to ensure proper extraction of the subject.

Get an Assistant to Help You

Get an assistant to shoot your photo (avoid the use of selfie shots). A modern smartphone is as good as a DSLR Camera for this purpose. Ensure the camera lens is clean before shooting your photo to ensure optimal digital clarity.

Importance Of Submitting Correctly

The photos requested must be done as shown above (full body shot). This will enable our web developer to ensure proper sizing for uniformity.

Cropped shoulder portrait photos such as the one shown below will be rejected, and the sender will be asked to resubmit.

Importance Of Standing Photos

Photos taken from the knee up are essential for other uses beyond portrait headshots. SCPS Executive committee members and CCPS Council members have individual profile pages where standing photos are used. Our web developer will crop your standing photos as needed for various purposes. Do not do this yourself.

Do Not Compress Your Photo

It is essential to ensure that your photo is submitted in full resolution without any compressio. This is required to ensure everything is pixel perfect for today's high-density modern screens on mobile devices and computers.  

Ready To Submit?

The submission form below should be used by those invited to submit photos for our website. This includes executive SCPS committee members, CCPS Council members and special guests. If you are presenting at our 2023 congress and are submitting an abstract, please submit your photo using the form found on the calls for abstracts page along with your abstracts word document.

  • All pre-recorded presentations will be done using an SCPS Zoom account in advance (panelist members who will be present at the event can ignore this).
  • Anyone wishing to record his/her presentation in advance should contact the administrator, Valerie Campbell by using the form below to set up an appointment to do the recording.
  • The administrator will create a meeting for one profile in the SCPS Zoom account, you will have access to this and do your presentation as normal.
  • When you begin your presentation this will be automatically recorded in the SCPS Zoom webinar account.
  • Once you do your presentation, you can log out of the account and our web developer will download the videos and do some video editing where needed.
  • All speakers are required to fill out our form below to collect photos and short bios. If you have already submitted this, you can ignore this instruction.
  • The presentation will be played during the event and will also be used as part of the recorded video archive of the event within our SCPS login page.
  • If you have any questions about this or need clarification, please do not hesitate to contact us.
  • We would very much like to collect a few video testimonials from our attendees after the event.
  • This would be a simple 1 minute video shot by the applicant using a simple his/her smartphone to record video of themselves going over their experiences with regards to our event (horizontal layouts only).
  • Shoot the video in horizontal layout with good lighting. Be seated at a table. For optimal results you could mount the recording device (this can be a smart phone or video camera) at eye level for a more natural looking video.
  • If you have access to a headset with mic or a pair of AirPods that would allow for good sound clarity.
  • We are looking for about 10 video testimonials to showcase our event.
  • Video submission can be done by uploading the video to WETRANSFER and sending to our Administrator, Valerie Campbell, at admin@scps.org.uk
  • The deadline for submission of this will be the 10th November 2020.
  • We encourage you to revisit this page before and after the event for any updated information.
  • Guest panelist speakers can ignore this.
  • If you have any questions about this or need clarification, please do not hesitate to contact us.